Wastren Advantage

RMDC Clerk

US-OH-Portsmouth
1 week ago
ID
2017-1354
# of Openings
1

Overview

The RMDC Clerk collects, maintains, and distributes all records and documents as required. Maintains a comprehensive filing system and computer database for all documents to be

retained in the records management center. Conducts the operation of the records management center to ensure that all users have the latest revision of appropriate documentation in a timely manner.

Responsibilities

  • Processes Active Records, which includes determining and stamping records with the appropriate markings, checking for accuracy and completeness, attributing in documentation for tracking purposes, labeling, and filing.
  • Processes Inactive Records, which includes determining and stamping records with the appropriate markings, checking for accuracy and completeness, sorting, indexing, attributing in documenting for tracking purposes, labeling, and filing.
  • Assigns document numbers for DOE and WEMS documents.
  • Creates document covers and spines (includes verification of classification and Classification Officer's signature).
  • Responds to customer requests for documents (includes researching, retrieving, providing copy of document either with hard copy or electronic copy, and verification of classification with the stamping of appropriate markings on the document); Records Manager may have to be consulted for requestor's 8 need-to-know" and to request Records from USEC.
  • Maintains Controlled Documents and Controlled Distribution of specific documents (Includes creating or updating the Table of Contents and Distribution List, copying, verifying classification, updating existing RMDC and DOE Controlled Document, performing distribution of the Controlled Document to appropriate Controlled Copy Holders from the Distribution List, and periodically assessing the Controlled Copy Holder's Table of Contents and document).
  • Scans documents upon request from WEMS or DOE (creating PDF or Word Documents).
  • Determines and assigns, as directed, the correct Document Management System (OMS) File Guide Tracking Number of Active Records for records categorization, tracking, filing, and disposition.
  • Assists the Records Manager with the disposition of records, including disposal of records or shipping records to the appropriate Federal Records Center.
  • Provides input for the development of departmental procedures as needed.
  • Collects documents and maintains indexes to support the Administrative Record/Information Repository of the Environmental Information Center.
  • Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed.
  • Demonstrates the ability to get along with co-workers, customers and visitors.
  • Demonstrates a personal commitment to safety and quality.
  • Performs other duties as assigned.

 

 

Qualifications

Required Education and Experience

Position requires high school diploma or equivalent plus at least three years of related

Work experience. Associate's degree preferred. Requires proficiency with Microsoft Office applications and a working knowledge of Adobe Acrobat, including the creation and modification of PDF documents.

 

Preferred Education and Experience

Experience with document control and tracking systems, issuing transmittals and delinquency notices, issuance of document identification numbers, document cover creation, and the shipment of records to a federal records center preferred. The ability to use Documentum or equivalent document management system will be considered a plus.

 

 

WAI provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.  Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics.  Discrimination of any type will not be tolerated.

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